STEP Leadership Committee meeting 5/21/2012, Minutes

MINUTES
RED SPRINGS NC STEP LEADERSHIP TEAM
New STEP Building
MONDAY, May 21, 2012
6:30 – 8:30 P.M.
Respectfully submitted by Margie Labadie

Welcome: Elma welcomed everyone to the meeting.
 
Introductions were made by participants in the meeting.
 
Announcements:
 
Clean Teams will resume shortly; Bob will send out announcement.
 
REDI report – Caroline completed REDI. We will schedule a meeting with her in June to learn more details. She thanked the group for the STEP funds that allowed her to take the three part workshop.  Caroline spoke about rural communities and that we will suffer more unless we are more vocal about getting our fair share. She promises to tell the story about “Pea Soup and the Sky”.  She spoke of being inclusive. She wants to energize folks. She wants to see Red Springs as it could be, not just as it is. Caroline received a round of applause.
Elma called for any announcements or comments from the group:
Mayor McNeill wanted us to know that Caroline was ALMOST nominated as a delegate for the Democratic convention. She missed by a mere 6 votes. Caroline was given another round of applause.
 
Reports

6:35 – Management report – Margie discussed progress on the building. Repairs: The window in the back room was repaired by Tim Beasley and the door and wall repair will also be repaired to stop leakage. Internet is now active and will work for large groups or small. The internet is password protected, but anyone who comes to the building can get the password to use either on their own equipment or on the laptops when they arrive. We will become an internet hotspot for the town. Telephone: There is now a phone line at the building. It will be out and available to receive calls or make calls when a STEP person is in the building and/or when an RCC representative is there. There are two phones, one for each room. Phones should be stowed away after the building closes.  Alarm System: The alarm system will be installed and the walls will be reinforced to prevent theft when the computers arrive. There will be a cart of older laptops donated from RCC to the town for town people’s use. Floor redo: There was a discussion on the cost of redoing the floor with rubberized tiles. The cost was quoted to be around $7000. It was decided to put off the decision on the floor for the time being. So the floor was tabled.

6:45 – Strategy Committee reports

Broadening Education - Discussion on the floor should be continued with Caroline, Johnny, and Alex W.
Entrepreneurism -  Margie & Elma reported for Kim using her notes. Entrepreneurship notes to be added.
Leadership – No report. Mary Frances was not in attendance.  
Physical Design – Alex reported for his group. Some town signs may be donated. New designs approved.

7:30 – Roger Sheats – Are we clear on where we’re going?

Mr. Sheats made several points which were discussed:

1. Funding means we have to be clear about what we're funding.

2. We need to refer to our book. Where is our book? Ask Chilton what the book was supposed to look like and who she may have given it to. We need to get our book!!!!!!

3. We want to build wealth, not rely on grants.

4. Johnny was supposed to ask Art Jackson to bring Bob Mumphrey from Main Street Program. Has this happened?

8:10 – Dr. Yolanda Burwell - on ‘how we are doing”.

1. We should focus more on getting one project done.

2. We should meet as larger groups together, not separate ourselves into these different smaller groups.

3. We need to reach out. Make a flyer with information about STEP for churches that people can take info to churches.

8:20     Elma thanked everyone for attending. It was decided that Johnny and Elma need to alternate leading meetings to share the burden of the meeting leadership.

8:30  Meeting adjourned

Next meeting – June 18th

STEP Leadership Committee Meeting Agenda

STEP Leadership Committee Meeting

Agenda

5/21/12

American Legion Building

6:30 – Welcome and introductions – Elma

Announcements: 

Clean Teams will resume shortly; Bob will send out announcement. 

REDI report – Caroline

Announcements from the group?

6:35 – Management reporting – Margie

6:45 – Strategy Committee reports

• Education - Margie
• Entrepreneurism - Kim
• Leadership – Mary Frances
• Physical Design – Alex & Barbara

7:30 – Roger Sheats – Are we clear on where we’re going?

8:10 – Dr. Yo

8:20 - Adjourn

Next meeting – June 18^th

STEP Leadership Committee meeting 4/16/2012, Agenda & Minutes

Agenda

STEP Leadership Committee

4/16/12

RS Community Building

6:30 – Welcome and introductions – Johnny

6:35 – Management reporting – Margie

-         REDI report – Caroline           

-         Clean Teams – next date 4/27

6:45 – Strategy Committee reports

-         Education

-         Entrepreneurism

-         Leadership

-         Physical Design

7:30 – Discussion of possible topics for our May meeting

-         How to engage local leveraged funds

-         Possible grants

8:00 – Dr. Yo

8:15 Adjourn

Next meeting – May 21^st

MINUTES

RED SPRINGS NC STEP LEADERSHIP TEAM

COMMUNITY BUILDING KITCHEN 

MONDAY, April 16, 2012

6:30 – 8:30 P.M.

Respectfully submitted by Margie Labadie

Welcome: Johnny Robertson welcomed everyone to the meeting.  

Introductions were made by participants in the meeting.

Coordinator’s report: Margie gave short report on expenses to date from the grant and reiterated that all STEP expenses in the Implementation must be signed off by their group leader and then submitted to her for processing by the Town.

Announcements: 

Johnny announced that the Clean Team will be working on the 28th. Starting extra early because of Street Festival.

Kim announced that there is a meeting coming up in Southern Pines on Entrepreneurship.

Committee Reports:

EDUCATION: Margie reported: There are some issues with RCC regarding shared use of their computers. She will meet with Mayor to get this worked out. 

LEADERSHIP: Mary Frances is not available. Report deferred

PHYSICAL DESIGN: Johnny reported:

The non-STEP project of redoing the MLK Corner has begun.

STEP projects:  

Wildflowers outside of town, wild flowers have been planted. 

Signs:  Construction will run about $4000. /each There was an extended discussion on the new town signs. There was disagreement on the final design for signs. It was decided that the sign needs to be wider, the bottom of the sign needs to start higher up so it can be seen.  A committee was organized to redo the design: Barbara, Alex, Janet and Johnny will modify the current design.

ENTREPRENEURSHIP:

Kim will set up meeting for town branding.

Discussion on additional grants:

Roger Sheats suggested further grant funding through the Division of Community Assistance monies should be looked at. Ask Maxton manager. Roger will be able to come back and talk grants. His advise: we have to be specific about our project goals.

Reports on outside meetings:

Margie, John L. and Caroline attended a workshop on March 29th at the Rural Center called: “Old Buildings, New Uses: How to determine feasibility from start to finish.” Margie explained how enlightening the workshop given by the Construction Professionals Network Institute could be to our town.  

Caroline Sumpter gave her report on REDI, the Rural Economic Development Institute. 

She thinks REDI is wonderful. The network building of great.

Discussion on locally leveraged funds with Eddie Covil of BB&T. Eddie is very interested in learning more about STEP.

Discussion on other local funding: maybe Lumbee EMC to pay for sign. 

Dr. Yolanda Burwell:  

How can we get excited about our ideas. She talked the book she brought last month. This book will be available in the old Legion Building once it is completed. She spoke about partnerships in Winsor. Dr. Yo will join us as a partner at any of our committee meetings.

Meeting adjourned 

Tour of the old Legion Building with improvements to date followed the meeting.

STEP Leadership Committee meeting 3/19/12, Minutes, and link to Booklet from the NC Rural Center

STEP Leadership

Agenda

3/19/12

RS Community Building

6:30 – Welcome and introductions – Johnny

6:35 – Management reporting – Margie

           REDI report Caroline

           Clean Teams – next date 3/23

6:45 – Strategy Committee reports

Education

Entrepreneurism

Leadership

Physical Design

We will work in our committees for 30 minutes before reporting.

8:00 – Discussion of possible topics for our April meeting

Lenders forum (reps from BB&T, Lumbee Bank, Advancement)

Small business creation – The Thomas Center

8:15 – Dr. Yolanda Burwell

8:30 Adjourn

MINUTES

RED SPRINGS NC STEP LEADERSHIP TEAM

COMMUNITY BUILDING (CROSS ST.)

MONDAY, March 19, 2012

6:30 – 8:30 P.M.

Respectfully submitted by Margie Labadie

6:30 Welcome: Johnny Robertson welcomed everyone to the meeting. 


Margie reported on the upcoming renovations about to happen in the building and discussed the leak in the roof at the back end of the building. Town Manager Bob said someone fixed it, but he'll double check. 


Margie discussed her meeting with Kathy Pittman to organize reimbursements for all expenditures. All receipts for work done or expenses from ANY committee should be  signed by the committee head and given to Margie for reimbursement. Margie will turn them in to Kathy Pittman and follow up with her to make sure payments are made. 


Mary Black of Southeast Regional Medical Center presented a map of walking trails made by Coaly Designs for them. There is discussion that this walking trail group join the STEP Leadership Committee. See map below with designated trails decided by Coaly Designs. A group will walk the trails to determine accessibility and viability of safety. Trail signs were discussed.

A discussion on upcoming speakers resulted in the decision to have smaller groups of related speakers (banking, business, etc) who will participate in our meetings in their entirety so that they can see 'how' we work and how we need them as partners. Johnny will work on the invitees.


Dr. Yolanda Burwell brought 2 copies and discussed the NC Rural Center's book: 


"Living on the Margins:  A Guidebook for Connecting Individuals to Opportunity" 


A link to this publication is below. A hard copy of the booklet will be available in the Creative Computing Center when it opens  April 28th.



http://www.ncruralcenter.org/images/PDFs/ResearchInnovation/3_guidebook_p4.pdf 




8:30 PM Meeting adjourned.

Agenda: STEP Meeting 2-20-12 - Minutes and Notes from meetings

STEP Leadership Team

Agenda

2/20/12

Red Springs Community Building

6:30 – Welcome and introductions – Johnny

6:45 – Update on contract signing and related information – Bob S.

7:00 – Presentation by Dr. Yolanda Burwell of the NC Rural Center

8:00 – Reports by Strategy Teams

 i.            Education

ii.            Entrepreneurism
iii.            Leadership

iv.            Physical Design

8:25 – Wrap up and confirm next meeting date

a.       Recruit stakeholders and new team members to join project committees

b.      Project committees

i.  Hold meetingii.  Complete assigned task and objectives

8:30 Adjourn

MINUTES

RED SPRINGS NC STEP LEADERSHIP TEAM

COMMUNITY BUILDING (CROSS ST.)

MONDAY, February 20, 2012

6:30 – 8:30 P.M.

Respectfully submitted by Margie Labadie

6:30 – Welcome and introductions – Johnny

6:45 – The Town Manager, Bob S. talked about STEP funding issues.  He asked that we let the town know what we're doing by proposals. That way we can concentrate on what we are doing.  Nothing is done to change the structure.

7:00  - Margie reported on meeting with Art Jackson and how procedures will work and how paperwork will flow.

8:00 Discussion with Dr. Yolanda Burwell. She explained that she is not a coach. She will help us with outreach. Her last time, she did a capacities and capabilities survey. She brought the results and Margie will post to the blog. (See below)

Her advice: When people hear of a project they want to be involved in, they will come forward.

8:30  Adjourn

Results of the form below from Dr. Yolanda Burwell: 

Meeting of the Physical Design Committee 2-9-12

Here is a brief recap of the discussions yesterday February 9 from Johnny Robertson:

-          Kimberly met with Garden Club representatives to discuss ideas about the Vardell Garden, Kimberly will be available to work with this group as requested

-          The “Healthy Community” group sponsored by SRMC led a discussion about developing walking paths and greenways and the value such features would add to Red Springs – Kimberly will designate  some possible walking routes in town on existing sidewalks and make suggestions about possible greenways that can be developed to connect parks and public areas with key spots in the community – the walking trail may also have a brochure that gives the route and highlights interesting buildings or historic spots along the way.

-          There was also discussion about having the Town designate a space to hold a “Farmer’s Market” on weekends – say an area in the Cotton Yard lot

-          Out of that discussion came up the concept of Community Gardens, Arlene said she was working on this

-          CIS talked about: community involvement in beautifying school grounds, having community garden space for kids to learn about  gardening, and involving SRMC in teaching about nutrition

-          We also reviewed sketches of entry signs and discussed the way theme concepts could be carried over from the entry signs to other design elements in town.  Kimberly is going to develop the chosen sign and present again when she returns to RS

-          We also discussed ways to use “public art” in store fronts and as murals to add to our community in the business district

-          Kimberly will work to finalize our Master Plan so that we can formally identify our list of projects and then we can begin to identify funding sources so that individual projects can come to life.

Agenda and Minutes of STEP Leadership Committee Meeting 1-26-2012

STEP Leadership Committee Agenda

1/26/12

Red Springs Community Building

6:30 – Welcome and introductions – Johnny

6:45 – Discussion on leadership structure, roles and responsibilities

 i.      Identify Leadership Team Coordinator (responsible for emailing meeting agenda, reserving meeting location, monthly reports, budgeting, funding request, travel request, coordinating regional STEP meetings)

                                           
 ii.      Identify Leadership Team Facilitator (responsible for creating monthly meeting agenda, helping the leadership team understand their common objectives, and assists them to plan to achieve them without taking a particular position in the discussion)

                                               
 iii.      Identify Leadership Team Secretary (responsible for taking and preparing meeting minutes)

                                         
 iv.      Rural Center contract; has it been signed, scheduled – funding?

7:15 – Presentation by Dr. Yolanda Burwell of the NC Rural Center

8:10 – Responsibilities of Strategy Teams and organization

                                             
 i.            Identify leadership team members

 ii.            Identify chair

 iii.            Determine meeting schedule (bring your calendars)

                                         
 iv.            How to request project funds

8:25 – When do we meet next and what format

a.       Recruit stakeholders and new team members to join project committees

b.      Project committees

i.         Hold meetings
ii.      Complete assigned task and objectives

8:30 Adjourn

Minutes

Respectfully submitted by Margie Labadie 

The meeting was called to order at 6:40 PM by Johnny Robertson. 


There was a discussion on leadership structure, roles and responsibilities as used by the town of Siler City as noted in the agenda. 


Items i, ii, and iii: 


It was decided to create three leadership team positions. 


A team of three people will meet to decide how to share duties.


The two main meeting coordinators will be Johnny Robertson and Elma Patterson. 
Margie Labadie will continue as Secretary of the project.


Item iv:


The  Rural Center contract must be signed by the town and the contract will be voted on by the Town Council at the February 7th meeting.


Presentation by Dr. Yolanda Burwell: 


1. Article on Saxaphaw NC and discussion followed.
2. The group filled out the form: Quick Snapshot of Organizational / Community Capacity (internal and external)

We did not discuss: 

Responsibilities of Strategy Teams and organization or Responsibilities of Strategy Teams and organization

The next meeting will be February 20th.

Meetings will continue on the third Monday of each month.


Form from Dr. Yolanda Burwell below: